Virtual Assistant

SigmaTech Limited is looking for an experienced Virtual Assistant with around 5 years of professional experience to join our remote-first team. You'll support day-to-day business operations, keep projects and communications organized, and help the team stay focused and productive while working across multiple client projects and internal initiatives. What you'll do: - Manage calendars, schedules, meetings, and day-to-day administrative tasks. - Handle email communication, follow-ups, and routine correspondence with clients and team members. - Maintain organized records, documents, spreadsheets, and internal databases. - Coordinate tasks and follow up with team members to ensure deadlines and priorities stay on track. - Assist with project coordination, research, reporting, and preparation of presentations or documents. - Communicate professionally with clients, vendors, and external partners when required. - Conduct online research and summarize relevant information clearly and accurately. - Support basic bookkeeping, invoicing, expense tracking, and administrative reporting when needed. - Help improve internal workflows by identifying repetitive tasks and suggesting more efficient processes. - Maintain confidentiality when handling company, client, and business information. What we're looking for: - Around 5 years of professional experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or in a similar role. - Excellent written and verbal communication skills. - Strong written and verbal communication skills. - Strong organizational and time-management skills with the ability to manage multiple priorities independently. - Proficiency with Google Workspace, Microsoft Office, spreadsheets, email, calendars, and common collaboration tools. - Strong attention to detail and the ability to consistently deliver accurate work. - Comfortable working independently in a remote environment with minimal supervision. - Strong problem-solving skills and the ability to take ownership of assigned tasks. - Professional communication skills and confidence working directly with clients. - Reliable internet connection and availability during agreed working hours. Nice to have: - Experience working with remote software or technology companies. - Familiarity with project management tools such as ClickUp, Asana, Trello, or Jira. - Experience with CRM systems, invoicing platforms, or basic accounting tools. - Familiarity with AI productivity tools such as ChatGPT, Claude, or similar tools. - Previous experience supporting founders, executives, or distributed engineering teams.